1.       Method of identifying a bound register, preprinted stationery, records
                                                RC / DC / X.X.X. / YY
                                                RC                   -           Record
                                                DC                   -           Two letters Dept. Code if unique to one Dept, GN Otherwise
                                                X.X.X.             -           Assigned Subject Code
                                                YY                   -           Unique Serial Number

                                    2.         When several constituent papers, correspondence, formats are filed together subject wise
                                    FL / DC / X.X.X / YY
                                    FL                   -           File                                  Other fields as above

                                                                        Categorization for records
                    I      Management
                                   1.1.2    Quality objectives                                                                    
                                   1.1.4    Planning and Monitoring (includes Internal Auditing and QMS)
                                   1.1.6    Management Review Records, Effectiveness
                                   1.2.6    Efficiency (Continual Improvement – PM 3.5)                                      

                                    II      Financial & Physical Resources
                                               2.1.0    Budget                    
                                               2.1.1    Capital Resources                          
                                               2.1.2        Maintenance                                    
                                               2.1.3    Development                                      
                                               2.2.1        Land
                                               2.2.2        Building
                                               2.2.3        Hostel
                                               2.2.4        Support Services (Water, Electricity, Communication etc)
                                               2.3.1        Office Equipment
                                               2.3.2        Canteen
                                               2.3.3        Transport
                                               2.3.4    Medical Facilities
                                    3.0   Human Resources
                                               3.1       Faculty (Teaching Staff) 
                                                           3.1.1    Staff Service Register
                                                           3.1.2    Recruitment
                                                           3.1.3    Work Load
                                                           3.1.4    Faculty Development
                                                           3.1.5        Performance Appraisal
                                               3.2       Supporting Staff (Technical / Administration)
                                                           3.2.1    Service Register
                                                           3.2.2    Recruitment    
                                                           3.2.3        Skill Upgradation
                                                           3.2.4        Performance Appraisal
                                     4.0    Students          
                                                           4.1.1        Admissions
                                                           4.2.1        University Results
                                                           4.2.2        Internal Assessment, Continuous assessment
                                                           4.2.3        Performance in competitive examinations
                                                           4.2.4        Employment, Higher Studies
                                                           4.2.5        Feedback from interested parties
                                                           4.2.6        Students’ scholarship
                                      5.0    Teaching - Learning Processes
                                                           5.1.1        Syllabus
                                                           5.1.2        Academic Calendar
                                                           5.1.3        Evaluation and feedback
                                                           5.2.1        Laboratories, Workshops and Equipment Maintenance
                                                           5.2.2        Library
                                                           5.2.3        Educational & Training Aids, instructional materials
                                                           5.2.4        Budget for consumables
                                                           5.2.5        Course Delivery
                                       6.0    Supplementary Processes
                                                           6.1.1        Extra & Co-curricular activities
                                                           6.1.2        Student Counselling as guidance
                                                           6.1.3        Professional Society activities
                                                           6.1.4        Entrepreneurship development
                                                           6.1.5        Alumni
                                       7.0    Industry – Institution Interaction
                                                           7.1.1        MoU
                                                           7.1.2        Consultancy
                                                           7.2.1        Industrial visits & training
                                                           7.2.2        Project Work
                                                           7.2.3        Guest Lectures
                                                           7.2.4        Placement
                                        8.0    Research and Development
                                                           8.1.1        Academic / Sponsored / industrial Research and development
                                                           8.1.2        Publication and patents

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